5 Ways to Balance User Productivity with Solid Authentication Protocols

Balancing productivity and security poses a constant challenge for global offices. The recent Microsoft report reveals a significant gap in authentication security, with only 22% of Azure Active Directory users utilizing multi-factor authentication (MFA). The reluctance to adopt such proven security measures, often due to user inconvenience, leaves a substantial majority vulnerable to potential breaches, highlighting the critical need for organizations to prioritize robust authentication practices.

While MFA is a cost-effective solution, the misconception that it hampers productivity deters many companies from implementing it. However, compromising security for perceived convenience can lead to severe consequences, including costly downtime and potential business closures. Emphasizing the significance of safeguarding the authentication process is crucial to mitigating the risk of data breaches and ensuring the longevity of businesses, especially in the face of evolving cyber threats.

A startling statistic reveals that 35% of data breaches originate from breached login credentials. Striking a balance between secure and productive users is achievable by adopting solutions that enhance authentication security while considering user convenience.

Solutions to Improve Security Without Sacrificing Convenience

Use Contextual Authentication Rules

Not every user needs to undergo the same authentication process. Contextual authentication, when combined with MFA, allows organizations to target users based on various factors, such as location, time of day, the device used, and the type of resources accessed. This approach ensures a higher level of security for users who may need to meet specific criteria without inconveniencing those working from usual locations during regular hours.

Install a Single Sign-on (SSO) Solution

Employees often navigate through numerous apps throughout the day, with an average of 13 apps accessed 30 times daily. Implementing single-sign-on solutions streamlines the authentication process by consolidating multiple app logins into a single authentication event. This reduces inconvenience for users, as they only need to go through MFA once, gaining access to all connected applications simultaneously.

Recognize Devices

Automating the recognition of devices through an endpoint device manager enhances network security without causing inconvenience. Registering employee devices in the endpoint device manager enables the setup of security rules, such as automatically blocking unknown devices. This approach adds an additional layer of security by implementing device scanning for malware and automated updates.

Use Role-based Authentication

Different roles within an organization may require varying levels of authentication. Role-based authentication automates the process by setting up permissions and contextual authentication factors based on an individual's role. This saves time during the setup of new employee accounts and ensures that authentication aligns with the responsibilities associated with each role.

Consider Adding Biometrics

Biometrics, such as fingerprint, retina, or facial scans, provide a convenient and secure form of authentication. Although biometric hardware can be costly, its introduction can be phased in over time. Many applications now support biometrics, allowing users to authenticate using common smartphone features, making it a more affordable and accessible option.

Need Help Improving Authentication Security?

Do not compromise essential security measures due to concerns about user pushback. For a comprehensive security consultation, reach out to us. Enhance your organization's security without sacrificing productivity. Get in touch with us now!

Article used with permission from The Technology Press.